Last Updated: December 29, 2022
This Policy contains the following sections:
We collect personal information that you voluntarily provide to us when you apply for a job or otherwise contact us in the recruiting context. This includes, for example, when you submit a job application to us through our careers website, you complete a form containing your personal information, or you include employment information like the content of your resume.
We may also obtain personal information from sources other than you. We obtain information about potential job candidates from third parties. For example, recruiters may send us job application information that includes your personal information for an employment position that may interest you. Other third parties may refer you to our recruiting team and provide us with your contact information and relevant information about your experience or skills. We source candidates using LinkedIn and sourcing tools to find names, contact information, and qualifications (for example, employment and educational history) of potential candidates. We may also receive personal information about you from prior employers and professional references, educational institutions, credentialing and licensing organizations, consumer reporting agencies for employment background checks (as applicable and in accordance with applicable law), and other sources as may be directed by an applicant. In the course of the application and interview process, we generate additional personal information about you. For example, if you interview with us, our personnel who meet with you will ask you questions about your experience and skills in order to evaluate your ability to meet the business needs of the role that you are applying for. Interviewers then discuss their assessment of your ability to meet the business needs of the role to arrive at a final employment decision. For many roles, we administer assessments of applicant skills, the results of which we factor into our evaluation of your ability to meet the business needs of the role you have applied for.
The subsections below describe the categories of personal information you provide to us and categories of personal information that we obtain from other sources. The section titled “How Do We Use Personal Information?” describes the purposes for which we use job candidate personal information.
The above tables describe categories of personal information that we collect and process in the course of our recruiting efforts. It is possible that you may share other personal information that comes to our attention, for example, through social media or the news. We may also use this information for the purposes described below.
We use your personal information for the following categories and subcategories of business purposes.
We may disclose your personal information for the business purposes described above with the following parties:
We retain your personal information as long as we have a business purpose to do so or as long as required by law. This generally means that we will retain your personal information for purposes of complying with legal requirements (by law we are required to retain certain information for a certain period), recruitment, processing and managing employment applications, and keeping a record of our relationship, and until the earlier of: (a) these purposes are fulfilled, which is currently indefinitely, or (b) your request that we delete your information. Exceptions include retention periods that are set in our systems related to content (for example, some messaging systems normally have a retention period in place for certain messages after which they are deleted) or retention periods required by law or our internal recordkeeping policies.
We encourage you to contact us to update or correct your information if it changes or if the personal information we have about you is incorrect. Please contact the recruiter that you are working with or privacy[at]pilot.com.
You may have certain rights regarding your personal information. For example, if you are a California resident and wish to exercise your rights under the California Consumer Privacy Act, as amended by the California Privacy Rights Act (CCPA), and if you submit a verifiable consumer request, you have the right, subject to the CCPA, if and as applicable:
In the past twelve months we have not “sold” or “shared” candidate information within the meaning of the CCPA in the context of our recruiting efforts described in this Policy. As is common, we use service providers for a variety of purposes from data storage to managing interview scheduling, and must disclose candidate personal information to these service providers for them to provide their services. The tables and sections above contain the disclosures required by CCPA Section 1798.110(c) and Section 1798.115(c)(2).
We may update, amend, or otherwise change this Policy from time to time at our discretion. Please refer to our posted Policy for our most current personal information processing practices.
If you have any questions about the ways in which Pilot collects and uses your personal information described above, your choices regarding such use, or wish to exercise your rights under California law, please do not hesitate to contact us at: privacy[at]pilot.com. For rights exercise requests, we will generally verify your identity using information in your inquiry and data in our possession. We may ask you for additional information to verify your request.