Instructions for Filling Out Form 1040 Schedule D

Instructions for Filling Out Form 1040 Schedule D

Written by 
Pilot Team
September 10, 2023
Instructions for Filling Out Form 1040 Schedule D

This comprehensive guide offers information on Form 1040 Schedule D, used for reporting capital gains and losses during the tax year 2023. It covers various topics, including capital asset transactions, short-term and long-term gains or losses, and special rules for certain types of assets. In this article, we'll provide a step-by-step guide on how to fill out Form 1040 Schedule D, ensuring accurate reporting and calculation of your tax liability.

What is Form 1040 Schedule D?

Form 1040 Schedule D is a tax form used to report capital gains and losses resulting from transactions involving capital assets. It is filed alongside Form 1040 during tax filing. The purpose of Schedule D is to report the overall gain or loss from transactions, certain transactions not reported on Form 8949, gains from various other forms, gains or losses from partnerships, S corporations, estates, or trusts, capital gain distributions not reported directly on Form 1040, and capital loss carryovers. The form consists of two main parts: Part I for reporting short-term capital gains and losses, and Part II for reporting long-term capital gains and losses. Additionally, Form 8949 is used to list individual transactions before summarizing on Schedule D, and special sections in the instructions cover specific situations like the sale of a home, partnership interests, and capital assets held for personal use.

Who Must File Form 1040 Schedule D?

Taxpayers who need to file Form 1040 Schedule D are those with capital gains or losses resulting from the sale or exchange of capital assets, such as stocks, bonds, real estate, and other capital assets. Additionally, individuals who must report capital gain distributions not reported directly on Form 1040 or 1040-SR, gains from Form 2439 or 6252, or gains or losses from Forms 4684, 6781, or 8824, among other specific situations, are also required to file Schedule D.

Form 1040 Schedule D Tax Filing Deadlines and Due Dates

  • Form 1040 Schedule D is typically due on April 15th of the year following the tax year being reported, aligning with the tax return filing deadline.
  • If an extension is filed, the due date for Schedule D will also be extended accordingly.

Form 1040 Schedule D Late Payment Penalty

While there isn't a specific late payment penalty for Form 1040 Schedule D, penalties related to late payment are generally associated with the overall tax return (Form 1040), not specifically with Schedule D. Late payment penalties are typically based on the amount of tax owed and how late the payment is made. To determine specific penalty amounts and calculations, taxpayers should refer to the general instructions for Form 1040 or contact the IRS directly.

Step-by-Step Instructions for Form 1040 Schedule D

Step by step instructions for filling out Form 1040 Schedule D:

  1. Introduction: Understand the purpose of Schedule D and complete Form 8949 before starting Schedule D.
  2. General Instructions: Review other necessary forms and determine the nature of assets (capital assets vs. others), basis, and recordkeeping.
  3. Specific Instructions:
    • Lines 1a and 8a: Aggregate totals for transactions with reported basis to the IRS and no adjustments needed can be directly reported without using Form 8949.
    • Lines 1b, 2, 3, 8b, 9, and 10: Report transactions from Form 8949, including adjustments to gain or loss.
    • Line 13: Report capital gain distributions.
    • Line 18: Complete the 28% Rate Gain Worksheet if applicable.
    • Line 19: Complete the Unrecaptured Section 1250 Gain Worksheet if applicable.
    • Line 21: Determine if there's a capital loss carryover to the next year using the provided worksheet.
  4. Worksheets: Use the Capital Loss Carryover Worksheet, 28% Rate Gain Worksheet, Unrecaptured Section 1250 Gain Worksheet, and Schedule D Tax Worksheet as needed to calculate specific amounts to report on Schedule D.

How to Submit Form 1040 Schedule D

To submit Form 1040 Schedule D, first complete Form 8949 for all transactions that must be reported on Schedule D. Then, transfer the totals from Form 8949 to Schedule D, Parts I and II, as appropriate. Calculate the total gain or loss for both short-term and long-term transactions on Schedule D, following the instructions provided for each line. Include the results from Schedule D on Form 1040, Line 15 (or the appropriate line as directed by the form instructions for the tax year). Finally, attach Schedule D and Form 8949 to your Form 1040 when filing your tax return.

Need Help with other Finance or Startup Questions?

Choose Pilot for expert bookkeeping, CFO, and tax services, catering to thousands of startups and expanding businesses. We pride ourselves on processing over 10 million transactions and possessing exceptional expertise in promoting business growth. As the leading accounting firm focused on startups in the U.S., our goal is to help you thrive. Get in touch with our sales team or check out our demo for more information!

Oops! Something went wrong while submitting the form.
Founder Salary Report 2024 thumbnail cover
How much should you be paying yourself as a founder?
See the report

Suggested Reading

Top 5 Bookkeeping Audit Software

Instructions for Filling Out Form 8801

Pilot vs Fondo

See what Pilot can do for you

Get the peace of mind that comes from partnering with our experienced finance team.

Oops! Something went wrong while submitting the form.