Accrual-basis or cash-basis bookkeeping in Quickbooks Online (QBO), updated monthly
Reconcile banks, credit cards, payment processors, and other financial institutions against their statements
Categorize transactions & maintain chart of accounts
Record payroll journal entries in QBO, reconciled against your payroll processor’s data
Monitor & reconcile expense reporting integration from expense reporting software
Reconcile invoices/bills from e.g. QBO, bill.com, etc
Capitalize and depreciate fixed assets
Generate a monthly report which includes the profit and loss statement, balance sheet, and statement of cash flows
Your account manager will email you draft books with any questions/notes from the bookkeeping work
Service notes
You’ll have a dedicated account manager that is a full-time employee, based in Pilot’s office
All the deliverables are billed as a flat rate (not billed hourly)
In addition to your monthly deliverables, your base subscription includes up to 1 hour per month of support from your account manager after delivering your reporting package for review
Your Pilot account manager can work closely with your tax preparer to get them the information they need to prepare your tax returns
We can provide information and recommendations about software systems (e.g. payroll, expense reporting, etc) useful in running your business
Base subscription includes
Up to 20 special transactions per month: bills, invoices, paper checks, and reimbursements
Up to 4 financial insitutiton connections, including banks, credit cards, and payment processors
As described on the order form, additional upgrade packs are available as needed
The following bookkeeping capabilities are available for additional cost as part of Pilot Plus
Marking bills/invoices as paid more than 1x/month
Significant customization to the chart of accounts (Pilot’s standard chart of accounts and modest modifications to it are included at no charge)
Support for advanced revenue recognition
Support for multiple entities
Support for multiple currencies
Support for classes, departments, or locations
Support for reconciliations of warrantees, gift cards, retainer services, or any other product or service that is pre-paid
Categorization of billable expenses
The following services that go beyond bookkeeping are available for additional cost (on an hourly basis) as Pilot AP/AR Services
Accounts Payable processing via bill.com that goes beyond bookkeeping, such as helping you set up bill payments via bill.com
Accounts Receivable processing that goes beyond bookkeeping, such as creation of invoices for sending to your customers or sending invoices to your customers
The following services that go beyond bookkeeping are available for additional cost (on an hourly basis) as Pilot Supplemental Services
Custom reporting requested by you, such as filling bookkeeping numbers into custom investor reports at your request.
The following tax services are available for additional cost as part of Pilot Tax
Business income tax return preparation
Preparation of 1099s
Pilot Core does not include the following services (if you’re looking for help with these, please ask and we can likely connect you with a partner who can help)
HR services
Payroll processing (we do not initiate the payroll runs, for either employees or contractors)
Computation of sales tax liability (per-state or otherwise)
Making any compliance/regulatory filings
Subscription fee for any software products (e.g. QBO, bill.com, Expensify, Gusto)
